Share confidential documents with confidence
Professional services must protect the confidentiality of sensitive information, especially when working collaboratively. In these instances, files are routinely circulated amongst teams to be revised and input. These documents may be viewed by hackers, resulting in financial losses, reputational damage and even legal liabilities.
Most companies employ a mix of methods to https://datachatroom.info/how-secure-is-your-data/ securely share confidential documents whenever they need to share sensitive data. This can include distributing the document via email and collaboration platforms like Google Docs or Dropbox, or by physically handing them to a person in person. While each of these methods has its own unique risk It is crucial to prioritise data protection and privacy to shield confidential documents from unauthorised access.
One of the most effective ways to safeguard private documents is to use encryption of files. The encryption makes files inaccessible to unauthorized users and can prevent unauthorized sharing, printing or copying, and many more. File encryption is a feature which should be included in any file sharing system. It can also be integrated into secure document management systems.
Passwords are an effective method to protect shared files, however, they come with their own set of flaws. For instance, passwords can be shared with unauthorised users and can be cracked. They also make it difficult for other actions, such as printing, deleting, or copying and pasting a file. To protect files properly, they must be protected with PDF DRM software prior sending.